Accessibility

Table of Contents

Mobile Klinik Accessibility Policy

Organizational Commitment to Accessibility

Mobile Klinik is committed to delivering on our brand promise. Putting our customers first is an integral part of honouring this commitment. As part of this, Mobile Klinik is committed to:

• ensuring that our products and services are accessible to all our customers,
• ensuring our customer service policies and processes respect and promote the dignity and independence of all customers, and
• promoting the values of Diversity and Inclusiveness among our employees and to support a work environment where all individuals, including those with varying abilities, are treated with dignity and respect.

As part of our Customers First focus and our commitment to Diversity and Inclusiveness, we are committed to meeting the accessibility needs of persons with disabilities in a timely manner.

Legal Obligations and Standards

Some Mobile Klinik operations have legal obligations to address accessibility issues or have standards to aspire to. The sources of these legal obligations and standards include:

• the Accessibility for Ontarians with Disabilities Act (“AODA”) and other applicable accessibility legislation in Canada;
• the regulations of the Canadian Radio-television and Telecommunications Commission (CRTC), including the Broadcasting and Telecommunications Regulatory Policy (CRTC 2009-430) and the Wireless Code;
• web-related standards, including the Government of Canada’s standards on Web Accessibility and Web Usability, and the World Wide Web Consortium’s WCAG 2.0, level AA standard; and
• human rights legislation.

Mobile Klinik’s Accessibility Strategy and Multi-Year Accessibility Plan

For those Mobile Klinik operations to which AODA applies, Mobile Klinik has developed a multi-year accessibility plan to provide a catalogue of the steps that Mobile Klinik has taken to date and a road map for the steps that Mobile Klinik will take in the future to prevent and remove accessibility barriers. This multi-year accessibility plan will be reviewed regularly and at least once every five years.

Mobile Klinik will put into place appropriate strategies to meet the needs of people with all levels of ability. These strategies include:

• communicating with customers with varying abilities in ways that best meet their needs;
• enabling persons with disabilities who use assistive devices or who are accompanied by a service animal or support person to obtain, use or benefit from Mobile Klinik’s goods and services;
• incorporating accessibility criteria and features when procuring goods, services, self-service kiosks or facilities;
• providing accessible websites and web content;
• providing an inclusive and accessible workplace;
• providing accessibility training to its employees; and,
• meeting these commitments in a timely manner.

Feedback

Mobile Klinik is committed to providing excellent customer service and welcomes customer input to improve the accessibility of products and services. We offer a variety of ways for you to provide feedback. Please include your name, telephone number, any alternate contact information and your questions and/or comments.

For Mobile Klinik products and services:

• Phone: 1-877-210-1070
• Online/email: humanresources@mobileklinik.ca
• Mail:
  Mobile Klinik
  26 Floor, 25 York Street
  Toronto ON M5J 2V5

A Mobile Klinik employee will follow up and respond within five to ten business days. If you have a complaint, it will be addressed according to our standard complaint management process. Feedback shall be accepted in accessible formats and with other communication supports as required.
Back to Table of Contents

Mobile Klinik Multi-Year Accessibility Plan

Accessibility for Ontarians with Disabilities Act (AODA)

2021

Mobile Klinik Multi-Year Accessibility Plan | AODA Contents

Application

This 2016-21 accessibility plan applies to the Mobile Klinik operations to which AODA applies. This includes:

• Mobile Klinik locations in Ontario

Introduction and Statement of Commitment (“AODA”)

Mobile Klinik is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of people with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act (“AODA”).

This 2016-21 accessibility plan outlines the policies and actions that Mobile Klinik will put in place to improve opportunities for people with disabilities.

In accordance with the requirements set out in AODA’s Integrated Accessibility Standards Regulations (the “IASRs”), Mobile Klinik will:

• Establish, review and update this plan in consultation with persons with disabilities;
• Post this plan on the appropriate corporate websites;
• Report, as required, on the appropriate corporate websites on the progress of the implementation of this plan;
• Provide this plan in an accessible format, upon request; and
• Review and update this plan at least once every five (5) years.

Accessibility Plan for Mobile Klinik

Accessibility Standards for Customer Service

Commitment:

Mobile Klinik is committed to excellence in serving all customers, including persons with disabilities, and it will carry out its functions in a manner which delivers an accessible customer service experience.

Mobile Klinik is committed to providing its goods and services in a way that respects the dignity and independence of persons with disabilities. This commitment will be integrated wherever possible and will ensure that persons with disabilities will benefit from the same services, in the same place and in a similar way as other customers.

Action Taken:

The following measures have been implemented by Mobile Klinik:

• Ensuring all persons who, on behalf of Mobile Klinik, deal with the public are trained to communicate and provide the best possible customer service to all customers, including persons with disabilities.
• Ensuring employees are trained and familiar with various assistive devices that may be used by customers with disabilities who are accessing Mobile Klinik’s goods or services.
• Ensuring completion of accessibility training is tracked and recorded.
• Providing fully-accessible telephone service to customers, offering to communicate with customers by TTY if telephone communication is not suitable to their needs.
• Ensuring customers and other third parties who are accompanied by service animals or support persons in areas of Mobile Klinik open to the public are accommodated.
• Providing customers with prompt notification of any disruption to our services or facilities. Notices will be posted in accessible formats in public entrances where customers access Mobile Klinik’s products and services with information regarding the reason for the disruption, its anticipated duration and a description of alternative facilities and services, if available. Depending on the nature of the disruption, Mobile Klinik will also use other accessible communication channels, such as messages on the appropriate corporate websites and recorded messages customers can listen to when they call Mobile Klinik’s customer service number.
• Welcoming customer feedback to improve the accessibility of products and services through multiple communications channels.
• Information has been added to Mobile Klinik’s websites to communicate its accessible customer service policies.

Emergency Procedure, Plans and Public Safety Information

Commitment:

Mobile Klinik is committed to providing its customers with publicly available emergency information in an accessible way upon request.

Action Taken:

The following measures have been implemented by Mobile Klinik:

• Emergency procedures, plans and public safety information that are prepared by Mobile Klinik and made available to the public, will be made available in an accessible format or with appropriate communication supports, as soon as practicable, upon request.
• An Accessible Format Request Form was developed and is available online on the Mobile Klinik’s internal website, for completion by Mobile Klinik employees upon receipt of a request from the public for such documentation in an accessible format. In addition, an internal referral process is in place for fulfilling the accessible format request.

Workplace Emergency Response Information

Commitment:

Where Mobile Klinik is aware that an employee has a disability and that there is a need for accommodation, individualized workplace emergency response information will be provided to the employee as soon as practicable if such information is necessary given the nature of the employee’s disability.

Action Taken:

The following measures have been implemented by Mobile Klinik:

• Individualized workplace emergency response information procedures have been developed for employees with disabilities, as required.
• Workplace Emergency Response Information forms have been prepared for employees who have disclosed a disability and who are being accommodated according to their disabilities.
• Where required, Mobile Klinik provides assistance to specific disabled employees, with the disabled employees’ prior consent, to help them evacuate the workplace in case of an emergency or disaster. These plans for providing assistance have been set out in individualized emergency plans for the employees.
• These individualized emergency plans have been communicated to the employees’ respective managers and Safety personnel, on an ‘as needed’ basis.
• On an ongoing and regular basis, and as per the applicable terms of the IASRs, Mobile Klinik will review and assess general workplace emergency response procedures and individualized emergency plans to ensure accessibility issues are addressed.

Training

Commitment:

Mobile Klinik will provide training to employees on Ontario’s accessibility laws and on the Ontario Human Rights Code as it relates to people with disabilities. Training will be provided in a way that best suits the duties of the employees.

Planned Action:

Mobile Klinik will take the following steps to ensure employees are provided with the training needed to meet Ontario’s accessibility laws by 2016:

• Establish an internal committee with the responsibility for developing appropriate training.
• Determine and ensure that appropriate training on the requirements of the IASRs and on the Ontario Human Rights Code as it pertains to persons with disabilities, is provided to employees.
• Incorporate the training into the employee orientation process for new employees and take steps to ensure that the training is provided to existing employees as soon as practicable.
• Keep and maintain a record of the training provided, including the dates that the training was provided and the number of individuals to whom it was provided.
• Ensure that training is provided, on an ongoing basis, as it relates to any policies that have been revised pursuant to AODA.

Information and Communication Standards

Commitment:

Mobile Klinik is committed to meeting the communication needs of people with disabilities. Mobile Kinik has and will continue to incorporate new accessibility requirements under the information and communication standards to ensure that its information and communication systems are accessible and are provided in accessible formats that meet the needs of people with disabilities.

1. Feedback, Accessible Formats and Communication Supports

Action Taken:

Customer feedback processes allow for multiple types of communication such as email, telephone, or regular mail.

Planned Action:

Mobille Klinik will take the following steps:

• • to ensure existing feedback processes are accessible to people with disabilities upon request by January 1, 2016; and,
  • to make sure all publicly available information is made accessible upon request by January 1, 2016:
• Ensure that existing and new processes for receiving and responding to feedback are accessible to persons with disabilities by providing or arranging for the provision of accessible formats and communication supports, upon request and in a timely manner.
• As a general principle where accessible formats and communication supports for persons with disabilities are requested:
  • Provide or arrange for the provision of such accessible formats and communication supports.
  • Consult with the person making the request to determine the suitability of the accessible format or communication support.
  • Provide or arrange for the provision of accessible formats and communication supports in a timely manner that takes into account the person’s accessibility needs due to disability, and at a cost no more than the regular cost charged to other persons.
  • Notify the public about the availability of accessible formats and communication supports.

2. Accessible Websites and Web Content

Action Taken:

Mobile Klinik has taken the following steps to make all new websites and content on those sites conform with WCAG 2.0, Level A:

• All new Mobile Klinik websites are assessed and evaluated for accessibility to ensure conformance with WCAG 2.0 Level A.
• Adoption of internal standards to ensure the public websites are more accessible (i.e., have moved away from non-W3C formats (World Wide Web Compliant) to more flexible Internet rich media in the website implementations).
• AODA compliance will be included as one of the criteria in selecting technology vendors for new website development initiatives.

Planned Action:

Mobile Klinik will take the following steps to make all websites and content conform with WCAG 2.0, Level AA by January 1, 2021:

• Ensure development of its next generation digital platform for public websites, mobile applications, in-store media and information technology infrastructure meet AODA Information and Communication Standards and that partnering vendors have necessary expertise with such technology.
• Outline roles and responsibilities in web content and development policies regarding content compliance for new intranet sites.
• Foster collaboration between internal departments to ensure communications and other public documents and media are readily available in alternate accessible formats.
• Conduct accessibility reviews of all web sites prior to launch.
• Expand corporate awareness of requirements for compliance with Information and Communication Standards of AODA.

Employment

Commitment:

Mobile Klinik is committed to fair and accessible employment practices across all stages of the employment cycle. Mobile Klinik will take the necessary steps to meet the requirements of the IASRs by January 1, 2016 relating to recruitment, individual accommodation plans and return to work process and performance management and career development.

Public Spaces

Commitment:

1. Preventative maintenance: Mobile Klinik has a repair and replacement plan in place, including funds set aside, for all its premises.
2. Emergency repairs: Mobile Klinik has funds set aside for emergency repairs. If an emergency repair cannot be addressed immediately, front line staff will prioritize the issue and accommodate the individual as soon as possible within the premises or common area.
3. Temporary disruptions: Mobile Klinik is developing an interdisciplinary team of people that can be contacted by customers and employees should there be a temporary disruption, with the ability and resources to solve the problem as soon as possible.”

Feedback

For more information on this accessibility plan, please contact Mobile Klinik:

• Phone: 1-877-210-1070
• Online/email: humanresources@mobileklinik.ca
• Mail:
  Mobile Klinik
  26 Floor, 25 York Street
  Toronto ON M5J 2V5

Back to Table of Contents